Director of Finance

Crisis Assistance Center
Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned:
  •  Develop and timely disseminate accurate financial management reports including, but not limited to, internal and external monthly financial statements, annual audits, and budgets.
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements highlighting developments and areas of concern; oversee all financial project/program and grants accounting.
  • Perform general accounting practices including journal entry, general ledger account reconciliation, and bank account reconciliation.
  • Perform and oversee disbursement activities, ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, cash control, opening/closing of shop, payroll processing etc.
  • Perform and oversee corporate accounts receivables including billings, cash receipts application, aging etc.  Manage funding service including weekly funding reports.
  • Reconcile monthly credit card payable account and credit card revenue account.
  • Process and supervise bi-weekly payroll direct deposit, as well as prepare and file any payroll tax reports, and year-end W2/ W3.
 
  • Ensure the accurate and timely completion of all corporate income tax returns, taking full advantage of all favorable tax codes.
  • Establish and maintain systems and controls procedures, which assure the integrity of all systems, processes and data. Periodically assure all controls are in place and performing as intended.
  • Participate in a wide variety of special projects and compile a variety of special reports, including any ad hoc reporting required by the Executive Director.
  • Coordinate and lead the annual audit process, liaison with external auditors and the finance committee of the Board of Directors; assess any necessary changes resulting from the audit.
  • Ensure grant management, reporting and compliance
  • Perform and oversee the completion of 990.
  • Effectively communicate and present the critical financial matters to the Executive Director and Board of Directors.
  • Create and maintain finance policy and procedure documentation.
  • Ensure compliance with all CAC personnel policies and procedures.
  • Assist in CAC Disaster Recovery Efforts.
  • Other duties as assigned.
 
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To perform the job successfully, an individual should demonstrate the following competencies:
 
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in-group problem solving situations; uses reason even when dealing with emotional topics.
 
Communications – Effectively expresses ideas and thoughts verbally and in writing; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
 
Managing Customer Focus - Promotes customer focus;
 
Working with People – Appropriately Includes others in planning, decision-making, facilitating and process improvement;
 
Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities; takes calculated risks to accomplish goals.
 
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
 
KNOWLEDGE AND SKILLS REQUIRED:
  • Strong general ledger, accounts payable, accounts receivable, payroll, income tax, banking and financial controls working knowledge.
  • Very computer literate -- spreadsheet proficient (hardware and software).  Skills in both efficient data input and flexible reporting capabilities.
  • Strong managerial focus.  Able to analyze information from a big picture managerial perspective.
 
COMPUTER EQUIPMENT AND SOFTWARE REQUIREMENTS:
  • Spreadsheet package (Microsoft Excel); Microsoft office (Word, PowerPoint, etc.)
  • Accounting software, Experience using QuickBooks preferred.
  • Donor software programs preferred.
  • Latest computer technology – working connection with all of company's programs and systems.
 
EDUCATION AND EXPERIENCE REQUIRED:
  • Bachelor's degree in Accounting or Finance.
  • Must have 5 years or more in accounting and financial analysis experience.
  • CPA certification and/or not-profit experience a plus.
  • Non-Profit experience a plus.
 
TRAVEL REQUIREMENTS
Travel: Up to 15% of the time (no overnight travel).
 
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Full-time position.
  • Duties are performed indoors, in an office environment.
  • Interaction is required with other personnel, clients and other external parties.
Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Most functions are performed while seating at a desk or standing up for long periods of time.
  • On a regular day individual might be required to lift up to 10 lbs. of weight (i.e. document files, copy paper, etc.)
Contact Information